Regarding the personal data held by our company, we will respond to requests for notification of the purpose of use, disclosure, correction, addition or deletion of content, suspension of use, deletion, and suspension of provision to third parties (hereinafter referred to as "requests for disclosure, etc.") from the individual or their representative in the following manner.
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1.Personal Information Management Officer
Administrator Name: Hiraki 誠
Department: Dgloss Co., Ltd. Management Headquarters
Contact Information: Phone 03-6869-8063 -
2.Purpose of using all personal data held
(1) Personal information of our business partners
For negotiations and various business communications, order and delivery operations, and billing and payment operations
(2) Personal information of job applicants to our company
For contacting job applicants and managing our hiring process
(3) Personal information of our employees
For personnel and labor management, business management, health management, and security management
(4) Personal information provided when making inquiries
For responding to inquiries. -
3.Contact for Requests for Disclosure, etc.
Please send your request for disclosure to the address below.
I will send the designated invoice at a later date.
If you wish to receive disclosure through electromagnetic procedures, please make a request to that effect. We will generally process it according to your wishes.
Dgloss Co., Ltd. Personal Information Inquiry Department
Headquarters :7th floor, Ark Hills South Tower, 1-4-5 Roppongi, Minato-ku, 106-0032, Tokyo
info@dgloss.co.jp
Furthermore, after submitting the above invoice, we will contact you to confirm your identity by inquiring about two pieces of personal information that can be verified (such as phone number and date of birth) that are registered with our company. -
4."Notification of Purpose of Use" and "Request for Disclosure" Fees and Payment Methods
We kindly ask for a payment of 1,000 yen as actual expenses and fees for postage and media costs.
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5.Response method for "request for disclosure, etc."
We will respond in accordance with the designated method by the individual specified on the invoice. However, if disclosure through the designated method is difficult due to high costs or labor, or if the personal information is recorded in documents or images, we will disclose it through viewing or copying, and in the case of electronic records, we will disclose the electronic records.
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6.About Certified Personal Information Protection Organizations
Name of Certified Personal Information Protection Organization and Contact for Complaint Resolution
We only accept complaints regarding the handling of personal information.
Japan Information Economy Society Promotion Association, a general incorporated foundation
Certified Personal Information Protection Organization Secretariat
1-9-9 Roppongi, Minato-ku, Tokyo 106-0032, Roppongi First Buildingbr> 03-5860-7565 ／ 0120-700-779 -
7.The content of the handling system and measures taken for personal data management.
1) Formulation of Basic Policies
In order to ensure proper handling of personal data, we have established a "Personal Information Protection Policy" regarding compliance with relevant laws and guidelines, as well as a "Contact for Inquiries and Complaints" for the protection of personal information.
2) Establishment of Regulations for Handling Personal Data in Possession
We have established a personal information protection policy for each stage of acquisition, use, storage, provision, deletion/disposal, etc., including handling methods, responsible persons/staff, and their duties.
3) Organizational Security Management Measures
We have established a person in charge of handling personal data and clarified the scope of personal data handled by employees and the person in charge. We have also established a reporting system to the person in charge in case of any violations or signs of violation of laws or handling regulations.
We regularly conduct self-inspections and audits by other departments and external parties regarding the handling of personal data in our possession.
4) Measures for Human Safety Management
We conduct regular training for our employees on matters to be aware of regarding the handling of personal data held.
We have received confidentiality agreements from all employees, including those who possess personal data.
5) Physical Security Management Measures
We have implemented measures to restrict the entry and exit of employees and limit the use of devices in the area where personal data is held, as well as prevent unauthorized access to personal data by individuals without authority.
② Measures are taken to prevent theft, loss, or other incidents involving personal data held by the company, including when handling devices, electronic media, and documents. This includes taking precautions to ensure that personal data is not easily identifiable when these items are being transported within the workplace.
6) Technical Security Management Measures
① We are implementing access control and limiting the scope of personnel and personal information databases that are handled.
We have implemented a system to protect personal data held in our information system from unauthorized access or malicious software from external sources.
Above
